The Perfect Wedding Timeline: What to Do When on Your Big Day

Planning your wedding day can feel like a daunting task, but having a well-structured timeline can ease the stress and ensure that every moment unfolds smoothly. At Bontevlei, with our beautiful deck overlooking the dam, lush gardens, and spacious dance area, we’ve seen firsthand how an organised schedule can enhance the wedding experience. Here’s a comprehensive guide to help you time each aspect of your big day, from morning preparations to that unforgettable last dance.

Wedding Morning Preparations

1. Start Early

Your wedding day should be filled with joy and excitement, but a smooth start can set the tone. Aim to wake up at least six to eight hours before the ceremony. This gives you ample time to relax and enjoy the morning without feeling rushed.

2. Hair and Makeup

Schedule hair and makeup for the bridal party to begin about four to five hours before the ceremony. This allows for any delays and ensures that everyone is looking their best. Consider choosing a location with beautiful natural light for those perfect getting-ready shots.

3. Dress Time

Plan for the bride to put on her dress about one hour before leaving for the ceremony. This time should include those magical moments with your bridesmaids and family.

Pre-Ceremony Moments

4. First Look

If you’re planning a first look, schedule it about 30 minutes before the ceremony. This intimate moment can help ease any nerves and allow for some beautiful, candid photos before the festivities begin.

5. Travel Time

Consider travel time to Bontevlei, especially if you're arriving from a different location. Factor in some buffer time to ensure you arrive relaxed and ready.

The Ceremony

6. Ceremony Timing

Most ceremonies last about 20 to 30 minutes. Schedule it to start at the time you prefer, but be sure to account for your guests' arrival. With our stunning deck overlooking the dam, your guests will enjoy breathtaking views as they wait.

7. Post-Ceremony Photos

After the ceremony, allocate about 30 minutes for family and bridal party photos. This is also the perfect time for your guests to mingle with drinks and snacks on the deck while the couple captures their first moments as newlyweds.

Cocktail Hour

8. Guest Mingle

A cocktail hour usually lasts about one hour. This is an excellent time for your guests to enjoy some refreshments and for you to take some additional couple photos around the garden and stunning dam backdrop.

Reception

9. Dinner Service

As guests move to the reception area, plan for a transition time of about 15 minutes. Dinner service typically starts about 1.5 hours after the cocktail hour, ensuring that everyone is seated and ready to enjoy the meal.

10. Speeches and Toasts

Allow about 30 minutes for speeches and toasts after dinner. This is a special time for loved ones to share heartfelt stories and well-wishes.

Dancing the Night Away

11. First Dance

Kick off the dancing with your first dance! This usually happens about 15 to 30 minutes after the toasts. Following this, open the floor for your guests to join in the fun.

12. Last Dance

Plan for the last dance to occur about 30 minutes before the reception ends. This is a wonderful way to wrap up the evening and create a memorable moment with your loved ones.

Closing

13. Send-Off

If you’re having a special send-off (like sparklers or confetti), plan this for the very end of your night. Allow time for guests to gather and create a beautiful farewell as you step into your new life together.

By following this timeline and tailoring it to fit your unique wedding day, you’ll be well on your way to a seamless celebration filled with love, joy, and unforgettable moments. Bontevlei is here to help you bring your vision to life—whether it’s our stunning outdoor spaces, beautiful garden, or spacious dance area, we can’t wait to host your special day.